QuickBooks Sync with Zenefits

In this article, we will explore how QuickBooks and Zenefits work together to streamline financial and HR management, making life easier for business owners and their teams.


QuickBooks is a renowned accounting software package developed by Intuit. It offers a comprehensive set of tools for financial management, including payroll processing, invoicing, expense tracking, and more. Its user-friendly interface and robust features make it a top choice for businesses of all sizes.


Zenefits, on the other hand, is a leading human resources management platform designed to streamline HR processes. It covers everything from employee onboarding, benefits administration, time tracking, and compliance management to performance reviews. Zenefits’ cloud-based solution is accessible from anywhere, ensuring your HR processes are both efficient and compliant.

The Synergy Between QuickBooks and Zenefits

When QuickBooks and Zenefits are integrated, the synergy between financial and HR management becomes evident. Here’s how these two software solutions complement each other.

  • Payroll Integration: QuickBooks Payroll allows for easy management of employee salaries and taxes, while Zenefits streamlines the onboarding process, including employee data and tax forms. Together, they ensure accurate and compliant payroll processing, reducing the likelihood of errors and penalties.
  • Employee Benefits Management: Zenefits excels in managing employee benefits like health insurance, retirement plans, and paid time off. Integrating with QuickBooks allows for seamless tracking of these benefits, ensuring accurate accounting and reducing the risk of costly discrepancies.
  • Time and Attendance: Zenefits’ time tracking feature simplifies the tracking of employee hours, which can be directly linked to QuickBooks for precise payroll calculations. This integration helps businesses save time and reduce administrative overhead.
  • Reporting and Analytics: QuickBooks provides extensive financial reporting capabilities, while Zenefits offers insightful HR analytics. The combination of these two tools allows businesses to make data-driven decisions, understand the financial implications of HR decisions, and improve overall efficiency.
  • Compliance: Both QuickBooks and Zenefits are dedicated to ensuring compliance with local and federal regulations. The integration helps businesses stay compliant with labor laws, tax regulations, and other relevant legal requirements.

In case you are using Zenefits, you can QuickBooks Desktop Integration by choosing the Add an App option on the main dashboard and then choosing Intuit QuickBooks from the list. This requires administrator permissions on the QuickBooks account you want to link in order to configure the integration process.

You also need to allow QuickBooks for the following fields in Zenefits .

  • Fundamental company information.
  • Compensation of the employee.
  • Employment details of the employee.
  • Basic information about the employee.
  • Categories of employees.

After the permission is granted you will be directed to the QuickBooks web page to complete the configuration. Also, you have to visit the Zenefits Payroll application and complete your payroll requirements to complete the configuration process. When you are successfully done with the configuration, the green Connected status appears under the icon of the application.

How to Use QuickBooks Integration?

When Integrate QuickBooks with Zenefits are successfully synced, the QuickBooks app appears in the main administrator dashboard. You can utilize it by:

  • Click on the QuickBooks app.
  • Choose Manage.
  • After the integration, you will be able to see the synced employees in QuickBooks.
  • It will be easy for you to manage your staff if you are using the QuickBooks app.
  • If in case you don’t want your QB account to remain connected with Zenefits then you have the option to do the same via the Disconnect button.